March 08 Minutes

Centralia Regional Library District

Board of Trustees Meeting

March 19, 2008

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, March 19, 2008.  The March Regular Board Meeting was called to order by Vice-President Pacey.

MEMBERS PRESENT:  Allen, Beasley, Garrison, Loomis (arrived at 4:42), and Pacey

MEMBERS ABSENT: Oehmke and Smallwood

OTHERS PRESENT: Joyce Jackson

MINUTES: Motion by Allen to approve the minutes of the February 20, 2008 regular Board Meeting. Seconded by Garrison and passed by roll call vote with Pacey abstaining.

Two additional checks were added to the March check history. Check #2791 to Grey House Publishing for $169.50 and check #2792 to Shopper’s Weekly for $195.00.

BILLS:  Motion by Beasley to pay the bills in the amount of $52,901.18. Seconded by Allen and passed by roll call vote.

REPORT OF THE DIRECTOR:

See attached.

In addition: I have hired Dustin Veltman to work upstairs on weekends and fill-in at circulation.

The roof leaked in the Teen Room and the basement flooded during the heavy rains this week. The roofer was able to find where the leak was coming from and fixed it. I called the plumber and he ran the sump pump drain further away from the building.

I am on the Board of Review for the City of Centralia TIF Redevelopment District.

I would like to get estimates on cleaning the carpet throughout the main library when the weather improves.

Sandoval did not get the revised copy of the agreement between them and the library in time to vote on it.

MANAGEMENT TEAM REPORT:

See attached.

REPORT OF THE PRESIDENT:

No Report

COMMITTEE REPORTS:

FINANCE/PERSONNEL

The library has not received all of the property tax money yet.

CONTRIBUTIONS/COMMUNITY RELATIONS

Discussion was held on computer donations to the library which could be used for game computers, etc.

Bertha Knapp’s brother passed away and the library sent a plant.

BUILDING & GROUNDS

No Report

LONG RANGE PLANNING

The recent bad weather has delayed the architect’s plan.

Discussion was held on the inter-governmental agreement with the Village of Odin. The community room at Odin is being used for many functions. The library board is concerned with the higher power bills. Jackson will compile a spreadsheet of all the utilities costs for the branches for the past year and one on revenue and expenditures for Odin Branch.

POLICY COMMITTEE

None

UNFINISHED BUSINESS:

None

NEW BUSINESS:

Jackson requests that the main library open from 2:00 to 5:00 and the branches be open from 2:00-4:00 on May 10, 2008 due to a staff meeting on first aid training.

MOTION: Motion by Pacey to change the hours on May 10, 2008 as requested. Seconded by Allen and passed by roll call vote.

It was suggested that the policy committee needs to look at a policy for closing the library due to bad weather and if staff should be paid if the library is closed. Jackson will ask other library directors what their library policy is on this subject.

Loomis and Jackson met with Pam Chaney concerning the library insurance policy. The past year we have had CCI Insurance for the building and its contents. The cost last year was $11,813. This year it would be $12,670. Pam Chaney received a bid from West Bend Insurance Company for $10,281. There is an additional policy which would cover trustees and employees for lawsuits brought against them as individuals for $810. Jackson will get more information on what the additional policy covers before a decision is made on it. Loomis suggested that the library accept the bid from West Bend Insurance Company at a cost of $10,281 per year.

MOTION: Motion by Allen to accept West Bends bid as outlined by Pam Chaney of Chaney & Karch Insurance not to include extra coverage at this time. Seconded by Beasley and passed by roll call vote.

Jackson thanked Loomis for attending the meeting with Pam Chaney concerning the insurance.

The front railing at the main library has deteriorated due to ice melt and age. Greens Machine Shop will do the needed repairs at a cost of $400.00.

The library would like to hold Amnesty Week during National Library Week which is the week of April 13^th. Jackson suggested that the library waive ½ of patron fines which are paid during this week. This would not include fees owed for lost materials.

MOTION:  Motion by Garrison to hold Amnesty Week as suggested. Seconded by Beasley and passed by roll call vote.

ADJOURNED:

Meeting adjourned at 5:25 p.m.