June 08 Minutes

Centralia Regional Library District

Board of Trustees Meeting

June 18, 2008

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, June 18, 2008.  The June Regular Board Meeting was called to order by President Loomis.

MEMBERS PRESENT: Allen, Beasley, Loomis, and Pacey

MEMBERS ABSENT: Garrison, Oehmke, and Smallwood

OTHERS PRESENT: Joyce Jackson and Rita Lewis

MINUTES: Motion by Pacey to approve the minutes of the May 21, 2008 regular Board Meeting as corrected. Seconded by Beasley and passed by roll call vote.

The second phase of material and fine recovery was discussed. The library sends any fines owed over $100.00 to the second phase. It was suggested we might want to increase the minimum to $250.00. Jackson will check with Cindy if we do have fines owed over $250.00.

The inspection of the dumb waiter was discussed. Jackson will get in touch with the elevator company about this matter.

BILLS: Motion by Beasley to pay the bills in the amount of $72,560.26. Seconded by Allen and passed by roll call vote.

REPORT OF THE DIRECTOR: See attached.

In addition: Jackson would like to raffle herself off to one part time staff member at the August staff meeting. She would work for that staff member for one day and that person would have the day off with pay. The library board had no objections to the idea.

MANAGEMENT TEAM REPORT: See attached.

In addition: Rita Lewis spoke about attending Bradley last week. As of today the main library has 149 children signed up for the Summer Reading Program

REPORT OF THE PRESIDENT: President Loomis brought back information on programming from a library in Wisconsin which his wife visited.

COMMITTEE REPORTS:

FINANCE/PERSONNEL

The library board needs to make a motion to dissolve the Working Cash Fund.

Then we need a motion to put the remaining balance of $113,279.00 in the Special Reserve Fund.

MOTION: Motion by Beasley to dissolve the Working Cash Fund. Seconded by Pacey and passed by roll call vote.

MOTION: Motion by Pacey to put these funds in the Special Reserve Fund. Seconded by Beasley and passed by roll call vote.

CONTRIBUTIONS/COMMUNITY RELATIONS

The Friends of the Library will continue to have mini book sales throughout the year and hold them inside at the main library.

BUILDING & GROUNDS

The Sandoval Library Building agreement that the library board has already agreed upon could be revised to what we intend to do with the building in Sandoval. The things to be revised would be the utilities, add insulation upstairs, install security cameras, and we would not need to tear any walls down as previously discussed. Jackson will speak to the mayor about an agreement.

LONG RANGE PLANNING

Eggermeyer and Associates sent a letter with options on the portion of ground which is on city property that library will need to build the addition. The library board would like for Jackson to speak to Centralia City Manager concerning the options and which he feels the city would be willing to do. She will find out what steps the library will need to take to get the boundaries on the property in question changed.

POLICY COMMITTEE

A copy of a sample Investment Policy and a sample of Library Tort/Risk Management Policy was given to the policy committee.

UNFINISHED BUSINESS:

The Finance/Personnel Committee recommended that the library board approve changing health insurance companies from the Local Government Health Plan to Blue Cross Blue Shield. The new policy will include health, dental, vision, and life insurance for the five full time employees. The library will pay for 100% of the premiums.

 MOTION: Motion by Pacey to accept Blue Cross Blue Shield Health Insurance. Seconded by Beasley and passed by roll call vote.

NEW BUSINESS:

The 2008-2009 Prevailing Wage Ordinance 08-001 was presented to the library board for approval.

MOTION: Motion by Pacey to approve Ordinance 08-001. Seconded by Beasley and passed by roll call vote.

The 2008-2009 Meeting Date Ordinance 08-002 was presented to the library board for approval.

MOTION: Motion by Beasley to approve Ordinance 08-002. Seconded by Pacey and passed by roll call vote.

Jackson recommended to the library board that the library continue to offer

non-resident cards at a cost of $100.00 per year.

MOTION: Motion by Beasley to approve non-resident card fees at $100.00 per year. Seconded by Pacey and passed by roll call vote.

It was recommended that the closed session minutes stay closed.

MOTION: Motion by Pacey to keep the closed session minutes closed. Seconded by Beasley and passed by roll call vote.

ADJOURNED: Meeting adjourned at 6:07 p.m.