May 08 Minutes

Centralia Regional Library District
Board of Trustees Meeting
May 21, 2008

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, May 21, 2008.  The May Regular Board Meeting was called to order by President Loomis.

MEMBERS PRESENT: Allen, Beasley, Garrison (arrived at 4:35), Loomis, Oehmke, and Pacey

MEMBERS ABSENT: Smallwood  

OTHERS PRESENT: Joyce Jackson and Terri Rogers         

MINUTES: Motion by Beasley to approve the minutes of the April 16, 2008 regular Board Meeting as corrected. Seconded by Oehmke and passed by roll call vote with Allen abstaining.

An additional check for $90.00 to Phil Lenzini for legal services was added to the bills.

BILLS: Motion by Oehmke to pay the bills in the amount of $51,084.79. Seconded by Garrison and passed by roll call vote.

President Loomis suggested we do a current spreadsheet on utilities.

Jackson will check income versus expenses on collections for unpaid patron fees.

Remove Social Security from explanation of check #27384.

We have not received any money from E-Script yet. Jackson will check with Diana on this.

REPORT OF THE DIRECTOR: See attached.

In addition: Jackson and Pacey attended a workshop with Phil Lenzini as presenter. He informed the group that the library board is required to review the Open Meetings Act, Freedom of Information Act, and the Ethics Act for the Per-Capita Grant. A copy of these acts was given to each attendee.

Pacey spoke about the stocks the library has and how the value has gone down.

Jackson reported that if the library continues to use the dumb waiter it will have to be inspected and it has to be registered with the state.

Oehmke will check on the mold in the basement and spray Clorox to kill what mold is there.

The monthly statistics were discussed, it was noted that Sandoval’s numbers are down.

MANAGEMENT TEAM REPORT: See attached.

In addition: It was suggested that the library hold a class on Internet Safety for adults.

REPORT OF THE PRESIDENT: No Report

COMMITTEE REPORTS:

FINANCE/PERSONNEL

The Working Cash Fund will be discussed at the June meeting.

Centralia Business Services has submitted a bid not to exceed $2,900.00 to do the library’s annual audit.

MOTION: Motion by Oehmke to accept the audit bid not to exceed $2,900.00. Seconded by Allen and passed by roll call vote.

CONTRIBUTIONS/COMMUNITY RELATIONS

Comment was made on the article in the newspaper on the rededication of the Discovery Room in memory of Sue Babb.

BUILDING & GROUNDS

The library board discussed the revenues and expenditures for Sandoval and Odin. It was suggested that we approach the Village of Odin to see if they would waive the fees for water in return for the library paying the electric bill.
 
The Long Range Planning Committee will make a recommendation at the June board meeting on what the library should do about the building in Sandoval.

LONG RANGE PLANNING

The committee will meet on May 27, 2008 at 5:30 p.m. to discuss the building addition and the building in Sandoval.

The architects have requested that we have the storm trap and drains cleaned and a camera used to locate where the lines go. Jackson received a quote of not more than $600.00 from Centralia Sewer and Drain.

MOTION: Motion by Oehmke to accept the quote from Centralia Sewer and Drain. Seconded by Pacey and passed by roll call vote.

POLICY COMMITTEE

An investment policy is needed.

The committee needs to meet and form a policy on closing during bad weather before winter.

UNFINISHED BUSINESS:

None

NEW BUSINESS:

Jackson presented the library board with health insurance proposals. It was tabled until June to give the Finance Committee time to meet and make a recommendation to the board.

The trunk board went out on the messaging part of the phone system. The service call was $325.00. It will be an additional $700.00 to repair and reprogram it.

MOTION: Motion by Beasley to fix the phone system. Seconded by Oehmke and passed by roll call vote.

ADJOURNED: Meeting adjourned at 5:56 p.m.