December 09 Board Minutes

CENTRALIA REGIONAL LIBRARY DISTRICT

REGULAR BOARD MEETING

 December 16, 2009

 PLACE OF MEETING:The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, December 16, 2009.  The December Regular Board Meeting was called to order by President Loomis. 

MEMBERS PRESENT: Allen, Beasley, Garrison, Loomis, Oehmke, Pacey, and Paine

MEMBERS ABSENT: None  

OTHERS PRESENT: Joyce Jackson and Cindy Payne  

MINUTES: Motion by Paine to approve the minutes of the November 18, 2009 Regular Board Meeting. Seconded by Beasley and passed by roll call vote with Garrison abstaining.  

AUDIT: John Kujawa from Centralia Business Services was present to discuss the library’s annual audit. The library board tabled approval of the audit until the January meeting.  

BILLS: Motion by Beasley to pay the bills in the amount of $41,575.98. Seconded by Allen and passed by roll call vote.  

REPORT OF THE DIRECTOR: See attached.

In addition: The library has met its goal of $6,500.00 for phase I of the Gates Computer Grant. In addition, the library has raised $987.40 towards phase II goal of $10,400.00.  

Jackson presented each board member with a card for Christmas.  

Representative Cavaletto presented the library with the 2008 Illinois Statues for the reference collection. Jackson spoke to him concerning the building addition and funding for the addition.  

Irvington Branch Library November statistics were down due to having to close the branch several days due to lack of staff to fill in for Chuck during his absence.  

MANAGEMENT TEAM REPORT: See attached.

REPORT OF THE PRESIDENT:

The library completed the capital needs assessment for the Illinois State Library on funds needed for a building addition and renovations for the main library. There is a lawsuit against funding the state capital projects through legalizing poker machines in Illinois. If the lawsuit is successful it would affect funding for these projects.  

The library district has submitted a letter of intent for a computer center, which would be funded with Federal Stimulus money. The Illinois State Library will be doing the application as a group for all libraries who apply.  

COMMITTEE REPORTS:

FINANCE/PERSONNEL

The library has started receiving interest income on the new CD’s.  

Paine asked Jackson if there has been any response to the library district raising fees. Jackson reported one person complained about paying $5.00 to replace their library card.  

CONTRIBUTIONS/COMMUNITY RELATIONS

No Report  

BUILDING & GROUNDS

The gutters should be cleaned soon. Jackson spoke to the roofer concerning installing the ice breakers on the back portion of the main building. The ice breakers are on order and will be installed when they come in.  

Pacey would like to see the library replace the broken globes on the outside of the main building. These globes need to be replaced with unbreakable globes. Oehmke will have the person cleaning the gutters measure the fixtures to see what size globes need to be purchased. Jackson will check with local businesses on replacing the globes.  

LONG RANGE PLANNING

No Report  

POLICY COMMITTEE

Book donation policy needs reviewed, Jackson will consult with Terri Rogers on possible changes.        

UNFINISHED BUSINESS: 

Jackson received two bids for repairing the handicapped sign; John Knapp Concrete for $1,200.00 and Ray Resch for $500.00.  

MOTION: Motion by Pacey to approve the bid of $500.00 from Ray Resch. Seconded by Garrison and passed by roll call vote.  

NEW BUSINESS:   

The annual staff dinner was discussed. It was decided to have the dinner catered with the board bringing desserts. The dinner will possibly be held at Kaskaskia College, Mike Loomis will check on the availability of the Life Long Learning Center. Sherill Allen will check on hiring a caterer.   

Jackson reported to the library board that a legal description of the additional land required at the main library needs to be drawn up for the city to approve. Curl and Associates will charge $350.00 to do the legal description and $350.00 for a new plat. The library can have the plat drawn up at a later date for the same price.  

MOTION: Motion by Pacey to accept the bid of $350.00 for the legal description with fees to be taken from Special Reserve. Seconded by Allen and passed by roll call vote.  

Meeting adjourned at 6:05 p.m.