February 09 Board Minutes

CENTRALIA REGIONAL LIBRARY DISTRICT

REGULAR BOARD MEETING 

     February 25, 2009      

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, February 25, 2009.  The February Regular Board Meeting was called to order by President Loomis.

MEMBERS PRESENT: Allen, Beasley, Loomis, Pacey, and Paine

MEMBERS ABSENT: Garrison and Oehmke

OTHERS PRESENT: Rita Lewis and Cindy Payne

MINUTES: Motion by Paine to approve the minutes of the January 21, 2009 Regular Board Meeting. Seconded by Allen and passed by roll call vote with Beasley and Pacey abstaining.

John Kujawa from Centralia Business Services was present to explain the library’s annual audit.

BILLS: Motion by Beasley to pay the bills in the amount of $40,952.12. Seconded by Pacey and passed by roll call vote.

REPORT OF THE DIRECTOR: See attached.

In addition: The library was broken into on February 19, 2009 at approximately 4:40 in the morning. I received the call from the alarm company. When I got to the library there were several police officers waiting. They searched the library; whoever broke in had left before the officers arrived. The burglar broke a window in the basement and busted the door frame at the top of the basement stairs. Nothing was missing from the library. The damage did not exceed the $500.00 deductible so it was not turned in to the insurance company.

I am in the process of getting a written estimate from Gettingers for the damage done to the outside air duct on the heat/ac unit. Gettinger does not know if someone damaged it trying to enter the library or if snow and ice from the roof did it. I have called the roofer to give us a price to put ice breakers on the back side of the library.

The estimate for the repair for the heat/ac unit is $936.00 this needs to come out of Special Reserve since our funds in Building will not cover it.

MANAGEMENT TEAM REPORT: See attached.

REPORT OF THE PRESIDENT:

The library’s proposal for money from the Federal Stimulus Package was mailed to all representatives.

COMMITTEE REPORTS:

FINANCE/PERSONNEL

The Treasurers Report was discussed.

CONTRIBUTIONS/COMMUNITY RELATIONS

Recent donations to the library totaled $3062.65.

BUILDING & GROUNDS

In order for the library to expand the land lease with the City of Centralia for it’s building expansion the city council will have to vote on it.

LONG RANGE PLANNING

No Report

POLICY COMMITTEE

Garrison needs to be contacted to arrange a policy committee meeting about developing an investment policy.

UNFINISHED BUSINESS:

None

NEW BUSINESS:

A bid of $800.00-$1000.00 was submitted to the library board from Gettinger Inc. to repair the outside heating and cooling unit at the main library.

MOTION: Motion by Pacey to accept the bid from Gettinger Inc.  with the expenditure to be taken from the Special Reserve Fund. Seconded by Paine and passed by roll call vote.

Meeting adjourned at 5:30 p.m.