January 09 Board Minutes

CENTRALIA REGIONAL LIBRARY DISTRICT

REGULAR BOARD MEETING

JANUARY  21, 2009

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:35 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, January 21, 2009.  The December Regular Board Meeting was called to order by President Loomis.

MEMBERS PRESENT: Allen, Garrison, Loomis, Oehmke (arrived at 5:00), and Paine

MEMBERS ABSENT: Beasley and Pacey

OTHERS PRESENT: Joyce Jackson and Terri Rogers

MINUTES: Motion by Allen to approve the minutes of the December 17, 2008 Regular Board Meeting as corrected. Seconded by Garrison and passed by roll call vote.

Various checks were discussed.

BILLS:  Motion by Garrison to pay the bills in the amount of $44,656.71. Seconded by Paine and passed by roll call vote.

REPORT OF THE DIRECTOR: See attached.

In addition: Jackson informed the library board that three staff members will be receiving 2008 service awards at the annual dinner. Cindy Payne and Justen Stack have worked for the library for five years and Bertha Knapp has been here for ten years. There will be 28 staff members plus the library board at the annual library dinner to be held on January 30^th.

Filtering of the public computers at the main library is now in place.

MANAGEMENT TEAM REPORT: See attached.

REPORT OF THE PRESIDENT:

President Loomis spoke to the library board about the possibility there may be money for library capital improvements through the federal economic stimulus package the President has proposed. Loomis is working on a letter explaining the library’s needs. He would like to include renovations of the main library in this proposal. Jackson will contact the architect to give us an estimate on renovating costs for the main library.

Terri Rogers presented the donation from the Bauer’s which has been placed in a shadow box and is ready to be displayed.

COMMITTEE REPORTS:

FINANCE/PERSONNEL

The Treasurers Report was discussed.

CONTRIBUTIONS/COMMUNITY RELATIONS

The library has started receiving donations in memory of Patsy Boston.

BUILDING & GROUNDS

Mark Oehmke has removed the picnic tables form library park.

The projects at Sandoval library are almost complete. Jackson is having problems finding a wireless security camera system which would be compatible with the wireless computer system at Sandoval.

LONG RANGE PLANNING

No Report

POLICY COMMITTEE

No report

UNFINISHED BUSINESS: None

NEW BUSINESS:

Jackson has received two bids to clean the carpet at the main library; Jeff’s Chem Dry $1250.00 and Nollman’s Carpet $909.50.

MOTION:  Motion by Oehmke to accept the bid from Nollman’s Carpet Cleaning with the expenditure to be taken from the Special Reserve Fund. Seconded by Garrison and passed by roll call vote.

The library board has decided to wait on placing ceiling fans in the Reference Room and the Juvenile Room. This could be something which is included in the renovation project if money becomes available.

Jackson spoke to several area businesses about their phone system. Jerry Hannig’s Phone Service was highly recommended. She received a bid of $3825.00 for a new phone system from Mr. Hannig. Jackson was unable to find other area phone system companies to get a bid from.

MOTION:  Motion by Allen to purchase the phone system with the expenditure to be taken from the Special Reserve Fund. Seconded by Garrison and passed by roll call vote.

Meeting adjourned at 5:35 p.m.