June 09 Board Minutes

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Thursday, June 18, 2009.  The June Regular Board Meeting was called to order by Vice-President Pacey.

MEMBERS PRESENT: Allen, Garrison, Oehmke, Pacey, and Paine

MEMBERS ABSENT: Beasley and Loomis

OTHERS PRESENT: Joyce Jackson and Terri Rogers

MINUTES: Motion by Paine to approve the minutes of the May 20, 2009 Regular Board Meeting. Seconded by Oehmke and passed by roll call vote with.

BILLS:  Motion by Oehmke to pay the bills in the amount of $42,682.97. Seconded by Paine and passed by roll call vote.

Oath of Office was administered to Sherill Allen, Linda Garrison, Mark Oehmke, and Mark Paine.

REPORT OF THE DIRECTOR: See attached.

In addition: A thank you note from Diana Donahoo was read by Vice-President Pacey.

Jackson attended orientation for the Big Read Grant last week.  “The Things They Carried” by Tim O’Brien is the book which was chosen by the grantees. This book is a fiction novel about the Vietnam War. The grant will be announced next week.

The public photo copier has not been working properly. Paper keeps getting jammed when copies are made. Executive Business Products thinks it is the humidity. The copier is 7 years old and hopefully it is just the humidity which is causing the problem.

The annual Friends of the Library meeting is next Wednesday. There will be desserts for those attending.

MANAGEMENT TEAM REPORT: See attached.

REPORT OF THE PRESIDENT: No Report

COMMITTEE REPORTS:

FINANCE/PERSONNEL

MOTION: Motion by Oehmke to go into closed session at 4:55 p.m. to discuss salaries. Seconded by Allen and passed by roll call vote.

MOTION: Motion by Allen to regular session at 5:35 p.m. Seconded by Oehmke and passed by roll call vote.

MOTION: Motion by Paine to accept the proposed salary schedule of a 2% increase and extra for Cindy Payne. Seconded by Garrison and passed by roll call vote.

Jackson suggested that the library transfer $37,750.60 in funds from the Special reserve Fund to the General Fund if the Per Capita Grant is not received by June 30^th.

MOTION: Motion by Oehmke to transfer the Funds if needed. Seconded by Paine and passed by roll call vote.

CONTRIBUTIONS/COMMUNITY RELATIONS

No Report

BUILDING & GROUNDS

No Report

LONG RANGE PLANNING

No Report

POLICY COMMITTEE

Investment of public funds was discussed.

MOTION: Motion by Allen to approve the Investment Policy as presented. Seconded by Oehmke and passed by roll call vote.

UNFINISHED BUSINESS:

Changes were made to the audit proposal to include a finish by date. The audit is planned to begin in October and be completed by November 30, 2009. The audit is not to exceed $3,000.00.

MOTION: Motion by Oehmke to accept the audit proposal from Centralia Business Services. Seconded by Allen and passed by roll call vote.

NEW BUSINESS:

The 2009-2010 Prevailing Wage Ordinance 09-001 was presented to the library board for approval.

MOTION: Motion by Oehmke to accept Ordinance 09-001 as presented. Seconded by Allen and passed by roll call vote.

The 2009-2010 Meeting Date Ordinance 09-002 was presented for approval.

MOTION: Motion by Paine to approve Ordinance 09-002 as presented. Seconded by Oehmke and passed by roll call vote.

Investment Ordinance 09-003 was presented for approval.

MOTION: Motion by Oehmke to approve Ordinance 09-003 as presented. Seconded by Allen and passed by roll call vote.

The 2009-2010 Working Budget was presented for approval. A list of budget cuts was read by Jackson.

MOTION:  Motion by Allen to approve the Working Budget as presented. Seconded by Garrison and passed by roll call vote.

The closed session minutes were discussed.

MOTION: Motion by Oehmke to keep the closed session minutes closed. Seconded by Garrison and passed by roll call vote.

The 2009-2012 Tech Plan was presented to the library board for approval. Jackson had the Management Team and Troy Brown from Shawnee review it before presenting it for approval.

MOTION: Motion by Garrison to accept the Tech Plan as presented. Seconded by Allen and passed by roll call vote.

Jackson suggested to the library board that the final payroll in FY2009 be June 30^th. If payroll is left as scheduled it will mean 27 pay periods in FY2010 instead of the normal 26.

MOTION: Motion by Paine to have the final payroll June 30, 2009 for FY2009. Seconded by Garrison and passed by roll call vote.

Meeting adjourned at 6:10 p.m.