May 09 Board Minutes

CENTRALIA REGIONAL LIBRARY DISTRICT

REGULAR BOARD MEETING

May 20, 2009

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, May 20, 2009.  The May Regular Board Meeting was called to order by President Loomis.

MEMBERS PRESENT: Allen, Garrison, Loomis, Oehmke (arrived at 4:45), Pacey, and Paine

MEMBERS ABSENT: Beasley

OTHERS PRESENT: Joyce Jackson and Cindy Payne

MINUTES: Motion by Pacey to approve the minutes of the April 15, 2009 Regular Board Meeting. Seconded by Paine and passed by roll call vote with Allen abstaining.

Check #28125 in the amount of $546.88 payable to Gale was voided and a new check #28144 in the amount of $435.64 payable to gale was written.

BILLS: Motion by Garrison to pay the bills in the amount of $40,036.29. Seconded by Paine and passed by roll call vote.

REPORT OF THE DIRECTOR: See attached.

In addition: Jackson will be attending The Big Read Grant orientation in June. We cannot officially announce the grant until Jackson attends the orientation.

Jackson asked the library board if they felt it is important to continue our institutional membership to Illinois Library Association. The board agreed that they would like to continue this membership.

MANAGEMENT TEAM REPORT: See attached.

REPORT OF THE PRESIDENT: No Report

COMMITTEE REPORTS:

FINANCE/PERSONNEL

The Per Capita Grant money has not been received. It could be as late as August before we receive it. The library can borrow money from another fund until we receive it. This money is needed to stay in the black in the General Fund.

CONTRIBUTIONS/COMMUNITY RELATIONS

No Report

BUILDING & GROUNDS

No Report

LONG RANGE PLANNING

No Report

POLICY COMMITTEE

No Report

UNFINISHED BUSINESS:

None

NEW BUSINESS:

Earthquake insurance has increased $1079.00 per year with 5% deductible. Next year the deductible will increase to 10%. If the library increases the deductible to 10% this year it would save the library $1448.00 on the insurance premium.

MOTION: Motion by Pacey to change to a 10% deductible on earthquake insurance coverage. Seconded by Oehmke and passed by roll call vote.

The Non-Resident Card Fee is $100.00 per family per year.

MOTION: Motion by Pacey to keep the fee at $100.00 for fiscal year 2009-2010. Seconded by Garrison and passed by roll call vote.

Jackson received the renewal agreement for the health insurance from Blue Cross/Blue Shield. The rate increase is $20.22 per person per month. This will be an increase of $1,213.00 per year.

MOTION:  Motion by Pacey to renew the health insurance agreement as proposed. Seconded by Oehmke and passed by roll call vote.

A list of cost cutting measures effective July 1, 2009 was presented to the library board for consideration. They are: Discontinue service to the nursing homes, cut branch hours to 16 hours per week, and pay off the mortgage.

Increasing the overdue fees on books and magazines from $.10 to $.20 and increasing printing fees on black & white copies from $.10 to $.20 was discussed. DVD, Music CD, Audio Book, and Video fees will remain at $.50.

Discussion was held on working with the nursing homes to restructure the program by encouraging them to use the library to check out materials for their residents.

Since the General Fund Revenue for the upcoming year is low Jackson suggested that the library change the July 1, 2009 payroll date to June 30, 2009. Because payroll falls on the first day of the library’s fiscal year for 2009-2010 it will mean 27 payrolls instead of the usual 26.

The above proposals will be presented to the library board at the June meeting along with the Working Budget.

The Audit proposal from Centralia Business Services was presented to the library board for approval. The audit fee was increased from $2900.00 to $3000.00 for this year. The library board would like for the auditor to include a finish date in the proposal. Jackson will contact him to have this changed and it will be presented at the June meeting.

Jackson requested that the library board change the June meeting date to another day because she will be at a grant orientation on June 17^th. The board decided that Thursday, June 18^th would be an acceptable date.

MOTION: Motion by Pacey to change the June meeting date to June 18th. Seconded by Garrison and passed by roll call vote.

Meeting adjourned at 5:45 p.m.