November 09 Board Minutes

CENTRALIA REGIONAL LIBRARY DISTRICT  

REGULAR BOARD MEETING 

November 18, 2009 

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, November 18, 2009.  The November Regular Board Meeting was called to order by Vice-President Pacey.

MEMBERS PRESENT: Allen, Beasley, Loomis (5:10), Oehmke (4.35), Pacey, and Paine  

MEMBERS ABSENT: Garrison 

OTHERS PRESENT: Joyce Jackson and Diana Donahoo  

MINUTES: Motion by Paine to approve the minutes of the October 14, 2009 Regular Board Meeting. Seconded by Beasley and passed by roll call vote.  

BILLS: Motion by Beasley to pay the bills in the amount of $38,965.15. Seconded by Oehmke and passed by roll call vote.   

REPORT OF THE DIRECTOR: See attached.  

In addition: A report was given on the workshop Donahoo, Pacey, and Jackson attended for the Gates Computer grant. Jackson stated people need to be informed about library needs. People like to be personally asked in order to make donations. Jackson gave the library board a copy of what a parking lot speech should have in it. This is a short speech that one has prepared in case someone asks “how is the library doing”. Pacey will speak about the grant and the library’s need to raise matching funds at Noon Rotary on December 7^th. Letters will be prepared and mailed to area businesses in the near future asking for donations.  To date, $890.50 has been donated to the library as part of the match for the computer grant. Fund raisers and donations have totaled close to $3,500.00 thus far.  

Jackson has completed the Illinois State Library Capital Needs Assessment for renovations and an addition to the main library. This assessment is needed for the state library to decide how to develop the grant requirements.   

MANAGEMENT TEAM REPORT: See attached. 

REPORT OF THE PRESIDENT: No Report 

COMMITTEE REPORTS:  

            FINANCE/PERSONNEL

Paine reported to the library board that $234,100.00 from four different accounts has been transferred into CD’s. Interest income checks will be distributed on a quarterly basis to the Insurance Fund, Special Reserve Fund, and Memorial Fund. Interest for the CD in the Capital Projects Fund will accrue. The library will possibly transfer more money into another CD at a later date.   

MOTION:  Motion by Paine to go into closed session at 4:50 p.m. to discuss Personnel. Seconded by Oehmke and passed by roll call vote.  

MOTION:  Motion by Oehmke to return to regular session at 5:10 p.m. Seconded by Beasley and passed by roll call vote. 

MOTION: Motion by Pacey to give Christmas bonuses to the staff at the same amount as last year.  Seconded by Beasley and passed by roll call vote.

CONTRIBUTIONS/COMMUNITY RELATIONS

Pacey suggested that the library have volunteers at the main library to greet and help patrons if needed.

BUILDING & GROUNDS

The City of Centralia has approached Jackson about putting a permanent concession building behind the main library. The library board would have to see what the building looks like and where it will be placed before making a decision on this matter. 

 LONG RANGE PLANNING

             No Report 

POLICY COMMITTEE 

            No Report      

UNFINISHED BUSINESS: None 

NEW BUSINESS:           

The shipping cost for the bench the library board approved for purchase at last months meeting will be $175.00, making the total cost for one bench $593.00. The City of Centralia may have an extra bench that they will give to the library. The library board has decided to wait on purchasing a new bench.

The library board tabled the repairs to the handicapped sign due to lack of a second written bid.  

Jackson presented a bid of $890.00 from Foster Roofing for snow brakes for the roof on the back of the main library.  

MOTION: Motion by Oehmke to approve the bid for snow brakes. Seconded by Pacey and passed by roll call vote.

The LIMRICC insurance agreement was presented to the library board for approval.

MOTION: Motion by Oehmke to approve the insurance agreement. Seconded by Beasley and passed by roll call vote.

A resolution for the LIMRICC Insurance was presented to the library board for approval.

MOTION: Motion by Oehmke to approve the resolution. Seconded by Pacey and passed by roll call vote.

Meeting adjourned at 5:41 p.m.