October 09 Board Minutes

CENTRALIA REGIONAL LIBRARY DISTRICT

REGULAR BOARD MEETING

October 14, 2009

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, October 14, 2009.  The October Regular Board Meeting was called to order by President Loomis. 

MEMBERS PRESENT: Allen, Beasley, Garrison, Loomis, Oehmke, Pacey, and Paine 

MEMBERS ABSENT: None 

OTHERS PRESENT: Joyce Jackson and Diana Donahoo 

MINUTES: Motion by Pacey to approve the minutes of the September 16, 2009 Regular Board Meeting. Seconded by Garrison and passed by roll call vote with Allen and Beasley abstaining. 

BILLS: Motion by Beasley to pay the bills in the amount of $43,407.77. Seconded by Pacey and passed by roll call vote. 

REPORT OF THE DIRECTOR: See attached. 

In addition:  Fundraising for the computer grant match has begun. The library has canvas bags with the main library and each branch library’s name on them for sale, the bags are five dollars each. The library will be taking pictures with Santa on November 7, 2009. Angie Stack will be taking the pictures.

Terri Rogers has donated a quilt to be raffled off prior to Valentine’s Day 2010. All proceeds from these projects will go towards the computer grant match.  

Last year after the ice damage to the heating/air conditioning unit the library board discussed having ice shields put on the back of the main library. Jackson will put this on the November library board agenda.  

MANAGEMENT TEAM REPORT: See attached.  

REPORT OF THE PRESIDENT: No Report  

COMMITTEE REPORTS:  

FINANCE/PERSONNEL  

MOTION: Motion by Pacey to go into closed session at 4:50 p.m. to discuss Personnel. Seconded by Oehmke and passed by roll call vote.  

MOTION: Motion to return to regular session at 5:10 p.m. and passed by roll call vote.  

CONTRIBUTIONS/COMMUNITY RELATIONS  

            No Report  

BUILDING & GROUNDS  

            No report  

LONG RANGE PLANNING  

            No Report  

POLICY COMMITTEE  

            No Report   

UNFINISHED BUSINESS: None  

NEW BUSINESS:            

Jackson presented a bid of $418 each for two benches for the patio at the Main Library. It was decided only one bench will fit the space.  

MOTION: Motion by Pacey to purchase one bench with no lettering. Seconded by Oehmke and passed by voice vote with Allen voting against.  

The handicapped sign at the main library was hit and damaged. The sign was not properly installed when the parking lot was enlarged. The sign needs to be installed the correct way. Jackson received a bid for $1,200.00 from John Knapp Construction to re-do the sign. The library board tabled this bid and requested Jackson contact Mr. Knapp about lowering his bid.  

Jane Pacey requests employees park farther from the building. Jackson stated that some employees have had their cars vandalized when parked at the end of the lot.  

Jane Pacey requests the lighted sign at the main library be changed once a week.  

Meeting adjourned at 5:25 p.m.