September 09 Board Minutes

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, September 16, 2009.  The September Regular Board Meeting was called to order by President Loomis.

MEMBERS PRESENT: Garrison, Loomis, Oehmke, Pacey, and Paine

MEMBERS ABSENT: Allen and Beasley

OTHERS PRESENT: Joyce Jackson and Rita Lewis

MINUTES: Motion by Pacey to approve the minutes of the August 19, 2009 Regular Board Meeting. Seconded by Garrison and passed by roll call vote with Oehmke abstaining.

Additional bills in the amount of $982.79 were presented to the library board for approval.

BILLS:  Motion by Garrison to pay the bills in the amount of $50,365.06. Seconded by Oehmke and passed by roll call vote.

REPORT OF THE DIRECTOR: See attached. 

In addition:  Discussion was held about the benches on the patio at the main library which are damaged and need to be replaced. The library board would like for Jackson to price the benches the city has at the bandshell so the ones the library purchases will match. A suggestion was made that we check with the Friends of the Library to see if they may pay for half of the cost of the benches. 

Jackson informed the library board that the main library can get a box to provide WiFi to the public for a one time fee of $300.00. The board felt this was a good idea, so Jackson will purchase the WiFi box. 

MANAGEMENT TEAM REPORT: See attached. 

REPORT OF THE PRESIDENT: No Report  

COMMITTEE REPORTS: 

FINANCE/PERSONNEL 

Two part-time employees have taken unpaid time off.

Discussion was held on the Treasurer’s Report and the percentage spent in each fund.

MOTION: Motion by Pacey to go into closed session at 4:55 p.m. to discuss Personnel. Seconded by Oehmke and passed by roll call vote.

MOTION: Motion by Pacey to return to regular session at 5:25 p.m. Seconded by Oehmke and passed by roll call vote. 

CONTRIBUTIONS/COMMUNITY RELATIONS

No Report

BUILDING & GROUNDS

The building and maintenance plan was discussed.  The library board would like a range of costs for maintenance plan projects.

LONG RANGE PLANNING

No Report

POLICY COMMITTEE

No Report       

UNFINISHED BUSINESS: None 

NEW BUSINESS:   

Levy Ordinance 09-006 was presented to the library board for approval. Jackson explained the levy sheet for each county and the tax rate.            

MOTION: Motion by Oehmke to adopt Levy Ordinance 09-006 as presented. Seconded by Pacey and passed by roll call vote.  

The Per Capita Grant application was presented to the library board for approval. The application was explained by Jackson. 

MOTION: Motion by Paine to approve the Per Capita Grant application. Seconded by Oehmke and passed by roll call vote.     

Jackson received a bid from Pro Tree Service to trim the trees in Library Park. The bid was $1,300.00 for the front portion of the park and $1,300.00 for the back portion of the park.  

MOTION: Motion by Oehmke to hire Pro Tree Service to trim all of the trees in Library Park at a cost of $2,600.00 to be taken from the Special Reserve Fund. Seconded by Pacey and passed by roll call vote.        

Jackson requested that the library board change the October meeting date. Diana, Jane, and Joyce will be out of town the day of the scheduled meeting. 

MOTION: Motion by Pacey to change the October library board meeting to October 14, 2009. Seconded by Garrison and passed by roll call vote.     

Meeting adjourned at 5:50 p.m.