April 10 Board Minutes

 CENTRALIA REGIONAL LIBRARY DISTRICT

REGULAR BOARD MEETING

April 21, 2010

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, April 21, 2010.  The April Regular Board Meeting was called to order by President Loomis.

Allen, Beasley, Garrison, Loomis, and Pacey

MEMBERS ABSENT: Oehmke and Paine

OTHERS PRESENT: Joyce Jackson and Terri Rogers

MINUTES: Motion by Pacey to approve the minutes of the March 17, 2010 Regular Board Meeting. Seconded by Garrison and passed by roll call vote.

BILLS: Motion by Beasley to pay the bills in the amount of $58,359.00 Seconded by Pacey and passed by roll call vote.

REPORT OF THE DIRECTOR: See Attached

MANAGEMENT TEAM REPORT: See Attached.

REPORT OF THE PRESIDENT: Jackson received an e-mail from the Centralia Sentinel about an article to be published in the paper regarding Sandoval Library. The library decided not to comment on the remarks at this time. Jackson gave the library board a copy of each correspondent she had regarding Sandoval. Sandoval Mayor Kretzer said that the library district promised Sandoval a new library building. The library district feels this was not the case. The library district receives approximately $32,000.00 in property taxes from the Sandoval area, which includes Sandoval and Carrigan Townships. The library board will discuss these matters if the Sandoval Village Board submits questions and concerns to the board.

COMMITTEE REPORTS:

FINANCE/PERSONNEL

Expenses for the year should be at 75%. Data Processing Services is at 147% because of the additional fees from Shawnee Library System. The savings in the salary budget will make up for this.

MOTION: Motion by Beasley to go into closed session to discuss personnel at 5:00 p.m. Seconded by Allen and passed by roll call vote.

MOTION: Motion by Pacey to return to regular session at 5:16 p.m. Seconded by Beasley and passed by roll call vote.

MOTION: Motion by Allen to grant Jean Holloway a leave of absence until September 30, 2010. Seconded by Beasley and passed by roll call vote.

CONTRIBUTIONS/COMMUNITY RELATIONS

The library received a bequest from Gwendolyn B. Redeker Trust to purchase large print books. Jackson has spoken to the family concerning purchasing just books with the money. The family is fine with the library purchasing materials related to the seeing impaired. The Jackson and Rogers presented several proposals on how the money could be spent. Jackson recommended the library board approve proposal 2 which includes purchasing a magnifying machine the first year.

MOTION: Motion by Pacey to accept proposal 2, using $5000.00 each year for seeing impaired materials with the remaining $45,000.00 to be put in a CD. Seconded by Allen and passed by roll call vote.

BUILDING & GROUNDS

No Report

LONG RANGE PLANNING

Jackson will use the R.F.P. from the state construction grant to collect data needed in case the State of Illinois does issue Capital Funding Grants.

POLICY COMMITTEE

The library needs a stock gift policy.

UNFINISHED BUSINESS:

None   

NEW BUSINESS:

The library board discussed the rental income from the building in Hoffman. The library district has owned the building for nearly six years without an increase in rent. 

MOTION: Motion by Allen to increase the rent from $250.00 to $300.00 per month beginning July 1, 2010. Seconded by Pacey and passed by roll call vote.

Meeting adjourned at 5:25 p.m.