January 10 Board Minutes

CENTRALIA REGIONAL LIBRARY DISTRICT

REGULAR BOARD MEETING

January 20, 2010

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, January 20, 2010.  The January Regular Board Meeting was called to order by President Loomis. 

MEMBERS PRESENT: Allen, Beasley, Garrison, Loomis, and Paine 

MEMBERS ABSENT: Oehmke and Pacey 

OTHERS PRESENT: Joyce Jackson and Terri Rogers 

MINUTES: Motion by Garrison to approve the minutes of the December 16, 2009 Regular Board Meeting. Seconded by Allen and passed by roll call vote. 

AUDIT: The annual audit was reviewed by Jackson, Donahoo, and the library board. 

MOTION: Motion by Beasley to accept the 2008-2009 Audit. Seconded by Paine and passed by roll call vote. 

BILLS: Motion by Paine to pay the bills in the amount of $45,790.35. Seconded by Allen and passed by roll call vote. 

REPORT OF THE DIRECTOR: See attached. 

In addition: Jackson will present service years awards to staff members at the staff appreciation dinner; Tammy Wendling (20 years), Glennys Hollingsead (10 years), Rita Lewis (10 years), and Virgil Downen (5 years). 

Sandoval Branch Library use has not improved. Hours have been changed as requested by Sandoval Village. It was suggested that a library committee be formed in Sandoval to help achieve more usage at the branch. 

Chuck Holloway has resigned his position as Irvington Branch Library clerk. 

MANAGEMENT TEAM REPORT: See attached. 

REPORT OF THE PRESIDENT: No Report 

COMMITTEE REPORTS: 

FINANCE/PERSONNEL

The library district did not receive a bill from Shawnee for automation services in 2008-2009. This means the library will have to pay double this year. The fee is $6,800.00 per year. Jackson will not pay the second bill until later in the fiscal year. Jackson feels with the budget cuts the library has made, there will be funds to pay this bill. 

The library should receive another property tax payment from Marion County.

The City of Centralia is closing one of their TIF’s; with remaining funds going back to the taxing bodies. 

CONTRIBUTIONS/COMMUNITY RELATIONS

The library district has met its goal of $6,500.00 raised for phase I for the computer grant. The computers have been ordered. The library district has raised $2,357.00 of the $10, 400.00 goal for phase II. The library district has until March 2011 to raise the funds for phase II. 

Jackson has been informed that $50,000.00 was left to the library for large print books. The money will be put in a trust through Centralia Foundation with a percentage per year going towards materials for the sight impaired. 

BUILDING & GROUNDS

Jackson has not heard from Oehmke on replacing the outside light covers at the main library. 

Jackson will check with the roofer on installing the ice breakers on the back of the main library building. 

LONG RANGE PLANNING

Jackson has received a legal description of the property which the library intends to ask the City of Centralia for. The library will approach the city about acquiring this land after a new city councilperson is appointed. 

POLICY COMMITTEE

No Report      

UNFINISHED BUSINESS:

Sue Duensing will cater the staff appreciation dinner to be held on January 26^th 6:30 p.m. at Kaskaskia College. Vickie Loomis will provide entertainment for the evening. The library board will provide desserts and hors d’oeuvres. 

NEW BUSINESS:

Jackson explained the changes to the Freedom of Information Act to the library board. At least one person must become a trained officer under the new act. Jackson suggested that two officers be appointed as officers. Jackson suggested the library board appoint Jackson and Diana Donahoo as officers. The library board needs to appoint two people as officers for the Open Meetings Act. Jackson would like for one of the board members to be an officer. Linda Garrison and Joyce Jackson will take training to be officers for this act.      

MOTION: Motion by Beasley to appoint Joyce Jackson and Diana Donahoo as Freedom of Information Officers. Seconded by Garrison and passed by roll call vote. 

MOTION: Motion by Allen to appoint Joyce Jackson and Linda Garrison as Open Meetings Act officers. Seconded by Beasley and passed by roll call vote. 

The closed session minutes were reviewed. 

MOTION: Motion by Allen to keep the closed session minutes closed. Seconded by Beasley and passed by roll call vote. 

Meeting adjourned at 5:35 p.m.