August 08 Minutes

CENTRALIA REGIONAL LIBRARY DISTRICT

AUGUST 2008

REGULAR BOARD MEETING

DATE:            August 20, 2008                                   TIME:            5:25 p.m.

PLACE OF MEETING:  The Centralia Regional Library District Board of Trustees met at 5:25 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, August 20, 2008.  The August Regular Board Meeting was called to order by President Loomis.

MEMBERS PRESENT:       Beasley, Garrison, Loomis, and Pacey

MEMBERS ABSENT:         Allen and Oehmke       

OTHERS PRESENT:          Joyce Jackson and Rita Lewis

MINUTES: Motion by Beasley to approve the minutes of the July 16, 2008 Regular Board Meeting as corrected. Seconded by Pacey and passed by roll call vote.

Check 327506 was voided. It was noted check #’s 27508-27511 are missing. Jackson will check with the bookkeeper about these checks.

BILLS: Motion by Pacey to pay the bills in the amount of $59,296.93. Seconded by Beasley and passed by roll call vote.

REPORT OF THE DIRECTOR:

See attached.

In addition: Carol Crenshaw has been hired for weekend youth assistant.

The library district will hold its quarterly staff meeting on Saturday, August 23, 2008. Jackson will discuss the building addition and the annual report.

MANAGEMENT TEAM REPORT:

See attached.

In addition: It was noted that we need to refer to the Centralia Library as the main library not a branch.

REPORT OF THE PRESIDENT:

No report

COMMITTEE REPORTS:

FINANCE/PERSONNEL

MOTION: Motion by Pacey to go into closed session at 5:35 p.m. to discuss personnel. Seconded by Beasley and passed by roll call vote.

Returned to regular session at 5:40

MOTION:  Motion by Pacey to accept the revised 3% raise for all Management Team Members retroactive to July 1, 2008. Seconded by Beasley and passed by roll call vote.

The Personnel Committee will meet with Jackson for her annual review at a later date.

The committee is to look for a replacement for Bill Smallwood who resigned from the library board. President Loomis appointed Sherill Allen to the Personnel Committee until a replacement for Mr. Smallwood is found.

The library has received the first property tax payment from Marion County.

CONTRIBUTIONS/COMMUNITY RELATIONS

No Report

BUILDING & GROUNDS

Jackson reported that Gene Sherman from the village of Sandoval is to contact her about reaching an agreement on moving the Sandoval Branch Library into the Simpson Building. The air conditioning at Sandoval has been replaced and the library is back open.

The Friends of the Library will purchase new furniture for the juvenile room at the main library. Jackson reported that the round tables in the juvenile room are the original tables from when the library was built. Jackson will check with the museum if the tables can be used there until a building addition at the main library is complete.

Additional roof repair is needed at the main library. When the roofers removed the shingles there was more rotten plywood than anticipated. The additional cost will be under $1,000.00.

MOTION:      Motion by Beasley to allot up to $1,000.00 for additional roof repair. Seconded by Pacey and passed by roll call vote.

LONG RANGE PLANNING

The new addition at the main library will be even with the existing building on the west side. The committee will put a request together for the additional land needed for the Centralia City Council to approve.

Citizens from the community will be asked to serve on a fund raising committee for the building addition.

POLICY COMMITTEE

Garrison will set up a meeting for the committee to develop new policies.

UNFINISHED BUSINESS:

No Unfinished Business

NEW BUSINESS:

 The Annual Report was reviewed by the library board. It was noted that the street address at the main library does not have avenue after it. Jackson will check with the insurance company on the replacement cost of the main building. She reported the cost that the auditor gave her.

MOTION: Motion by Beasley to accept the Annual report. Seconded by Pacey and passed by roll call vote.

The library board reviewed the Open Meetings Act, the Freedom of Information Act, and the Ethics Act.

MOTION:      Motion by Pacey to acknowledge that these acts were reviewed. Seconded by Beasley and passed by roll call vote.

ADJOURNED:

Meeting adjourned at 6:15 p.m.