December 08 Board Minutes

CENTRALIA REGIONAL LIBRARY DISTRICT

REGULAR BOARD MEETING

DECEMBER 17, 2008

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, December 17, 2008.  The December Regular Board Meeting was called to order by Vice-President Pacey.

MEMBERS PRESENT:  Allen, Garrison, Loomis (arrived at 4:47) Oehmke, Pacey, and Paine

MEMBERS ABSENT: Beasley

OTHERS PRESENT: Joyce Jackson and Diana Donahoo

MINUTES: Motion by Oehmke to approve the minutes of the November 19, 2008 Regular Board Meeting. Seconded by Allen and passed by roll call vote.

BILLS: Motion by Garrison to pay the bills in the amount of $46,444.97. Seconded byOehmke and passed by roll call vote.

REPORT OF THE DIRECTOR: See attached.

In addition: We received an e-mail form the President of the Friends of the Library stating that she must resign her position. Terri Rogers and Diana Donahoo are willing to be Co-President of the Friends group. I will arrange a Friends of the Library Officers meeting after the first of the year.

Placing ceiling fans in the Reference Room and the Juvenile Room to save on utilities was discussed. Jackson will have Yancey Electric give us a bid on this project.

MANAGEMENT TEAM REPORT: See attached.

REPORT OF THE PRESIDENT: 

President Loomis handed out a copy of an article on gaming at the library. This article was in the December 2008 edition of American Libraries.

COMMITTEE REPORTS:

 FINANCE/PERSONNEL

The Treasurers Report was discussed. Jackson has e-mailed all staff concerning purchasing supplies. The supply budget is over budget due to the fact that the library has had to purchase additional processing supplies for materials. The library received reimbursement from LIMIRICC (library self-insurance pool) for $7490.00.

CONTRIBUTIONS/COMMUNITY RELATIONS

Due to poor response from businesses paying for library magazine subscriptions Jackson no longer does Adopt-A-Magazine letters asking for donations.

The library received a memorial from Sherill Allen.

BUILDING & GROUNDS

The flag has been taken down because we have been having problems with the spotlight and the lighted sign not working all of the time. Yancey Ewlectric has been working on this problem. As soon as it is repaired we will put the flag back up.

The phone system has not been repaired. Jackson was advised to seek recommendations from local businesses on a new system. She will have a bid for a new system at the next meeting.

LONG RANGE PLANNING

No Report

POLICY COMMITTEE

Jackson asked the library board to consider changing the food and drink policy at the library. The Management Team has discussed having coffee and cookies once a month for the patrons to enjoy. This special day would be in conjunction with a holiday during each month. They would like to begin in February with the date being Lincoln’s 200^th birthday. The board agreed to let the library serve coffee and cookies on special occasions on a trial basis.          

UNFINISHED BUSINESS:

None

NEW BUSINESS:

It was recommended that the closed session minutes stay closed.

MOTION:  Motion by Pacey to keep the closed session minutes closed. Seconded by Oehmke and passed by roll call vote.

Jackson asked that the library board let the citizens of Sandoval start a Sandoval History Room at the Sandoval Branch Library. The room would be open to the public during library hours only. The library will not be responsible for any items which may become lost or stolen.

MOTION: Motion by Pacey to allow a History Room at Sandoval Branch Library. Seconded by Allen and passed by roll call vote.

The Staff Appreciation Dinner was discussed. The library board will check with the Centralia Museum on possible dates. Jackson will poll the staff if there is a preference if the dinner should be held on January 23^rd or January 30^th.

Jackson asked the library board if the library could hold a fine forgiveness week in conjunction with Lincoln’s birthday in February. The library would forgive late fees for a $1.00 donation to the food pantry. Fine forgiveness would not include fees owed for lost or damaged materials. The library board is in favor of the library doing this.

Meeting adjourned at 5:30 p.m.