October 08 Board Minutes

CENTRALIA REGIONAL LIBRARY DISTRICT

BOARD OF TRUSTEE MEETING

OCTOBER 15, 2008

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, October 15, 2008.  The October Regular Board Meeting was called to order by President Loomis.

MEMBERS PRESENT: Allen, Garrison, Loomis, Oehmke, and Paine

MEMBERS ABSENT: Pacey and Beasley

OTHERS PRESENT: Joyce Jackson and Terri Rogers

Ken and Laura Bauer presented the library with two sterling silver spoons and a ceramic piece with the image of the main library on them. The library will purchase a locking shadow box to display these pieces in.

President Loomis introduced Mark Paine to the library board as a potential board member to fill the unexpired term of Bill Smallwood.

MOTION: Motion by Allen to appoint Mark Paine to fill the unexpired term as library trustee. Seconded by Garrison and passed by roll call vote.

MINUTES: Motion by Allen to approve the minutes of the September 17, 2008 Regular Board Meeting as corrected. Seconded by Garrison and passed by roll call vote with Oehmke and Paine abstaining.

BILLS: Motion by Garrison to pay the bills in the amount of $62,213.37. Seconded by Oehmke and passed by roll call vote.

REPORT OF THE DIRECTOR: See attached.

In addition: Jackson reported that three library board members and one unexpired term will be up for re-election in April 2009. Petitions may be picked up at the main library beginning October 28, 2008. Petitions must be turned in the week of January 19, 2009. Since January 19^th is a holiday Jackson will be accepting petitions beginning January 20^th. The last day to file is January 26, 2009.

The library will receive a $5000.00 grant from the office of Lisa Madigan, Illinois Attorney General. This grant is from a lawsuit against makers of compact discs for violation of antitrust laws. This grant is for the library to purchase audio materials, equipment to allow the public to listen to audio materials, a display case for these materials, and to present a musical performance.

Jackson has contracted with Midwest Waste to pick up our trash at the main library. The cost will be approximately $50.00 per month.

Jackson has decided not to have AmerenIP perform an energy audit. After comparing bills from last year the library’s use is not up.

The staff has been checking the outdoor sign at night and so far it has been working.

Sandoval and Irvington Branch Libraries have been down for one week this past month due to storm damage.

MANAGEMENT TEAM REPORT: See attached.

REPORT OF THE PRESIDENT:

President Loomis spoke to Jackson on the progress the Management Team has made on the case statement development for the building addition. The team has been working on phase 1 and 2. Jackson showed examples of the pages which have been completed. They would like to meet with President Loomis before going any further with the project

COMMITTEE REPORTS:

FINANCE/PERSONNEL

The Treasurers Report was discussed. It was noted that the library has received a portion of the tax revenue for 2008.

CONTRIBUTIONS/COMMUNITY RELATIONS

            No report.

BUILDING & GROUNDS

The agreement with the Village of Sandoval has been signed. Oehmke will check the floor in the main part to make sure it is sturdy enough for shelving. We will start moving next week. We hope to be moved in two weeks. A camera system still needs to be purchased for the Sandoval Branch. The insulation on the second floor will be done at a later date.

LONG RANGE PLANNING

No Report

POLICY COMMITTEE

Garrison met with Joyce Beasley and Terri Rogers on developing a policy for the Insurance Fund and Investments. They discussed the library’s weather closing policy. It was decided that a second meeting needed to take place before approving these policies.

UNFINISHED BUSINESS: No Unfinished Business

NEW BUSINESS:

Jackson spoke to the library board about filtering the public computers at the main library. The library can purchase filtering through ICN at a cost of 45 cents per month per computer.       This would give the library the option to filter chat rooms, instant messaging, and sites which are having problems. There was a problem with MySpace that caused the computers to lock up if someone went to that site. If we had filters in place we could have blocked the public from going to that site until the problem was repaired. The library board would like for Jackson to see how many libraries in Shawnee Library System filter and to what extent they filter before making a decision.

Jackson presented a bid to the library board to paint the exterior of the main library and the outside handrails from Mulvin Painting. The bid was $9,965.90 for the trim at the top, $1820.00 for the windows, and $475.00 for the handrails.  Oehmke spoke about having the exterior trim covered in aluminum to eliminate the cost of painting the exterior in the future.

MOTION:       Motion by Garrison to accept all three bids and the money to be taken from the Specials Reserve Fund. Seconded by Allen and passed by roll call vote.

ADJOURNED: Meeting adjourned at 5:35 p.m.