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April 09 Board Minutes
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Minutes from the April 15th Board Meeting
CENTRALIA REGIONAL LIBRARY DISTRICT
REGULAR BOARD MEETING
APRIL 15, 2009
PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, April 15, 2009. The April Regular Board Meeting was called to order by President Loomis.
MEMBERS PRESENT: Beasley, Garrison, Loomis, Pacey, and Paine
MEMBERS ABSENT: Allen and Oehmke
OTHERS PRESENT: Joyce Jackson and Diana Donahoo
MINUTES: Motion by Beasley to approve the minutes of the March 18, 2009 Regular Board Meeting as corrected. Seconded by Garrison and passed by roll call vote with Pacey and Paine abstaining.
Account numbers have been removed from check history for security reasons.
The check to Bowen Signs is for the new signs at Sandoval Branch Library.
BILLS: Motion by Pacey to pay the bills in the amount of $40,740.94. Seconded by Paine and passed by roll call vote.
REPORT OF THE DIRECTOR: See attached.
In addition: Website hits for the month of March was over 4,000.
Diana Donahoo has finished her Bachelors degree.
Justen Stack has another job and will fill in at the library when available.
The statistics for library use are up again.
Phil Lenzini will be in West Frankfort on May 12th. He will be talking about library law. You must register in advance and there will be a $20.00 charge per person.
MANAGEMENT TEAM REPORT: See attached.
REPORT OF THE PRESIDENT:
President Loomis reported that representatives form the library board will be meeting with Mayor Ault and Rep. Cavaletto concerning the library expansion.
President Loomis asked Jackson if she has heard if we received the Federal Grant titled “The Big Read”. Jackson has not heard anything about the grant at this time.
COMMITTEE REPORTS:
FINANCE/PERSONNEL
The Treasurers Report was discussed. Jackson has tightened the budget to get the library through June. The Per Capita Grant funds have not been received yet.
Jackson has requested a meeting with the Finance/Personnel Committee to begin looking at the 2009-2010 budget.
CONTRIBUTIONS/COMMUNITY RELATIONS
Dennis and Jennifer Stroughmatt performed at the Centralia Cultural Society on April 14th. Funds for this performance were from the CD Music Grant the library received. There were approximately 45-50 people in attendance.
National Library Week is this week. The library district is holding a drawing for prizes and gaming for adults and children.
Next week is National Volunteer Week and we will be having coffee at the main library on Tuesday.
We have started a year long adult reading program titled “Passport to Reading”.
Project Next Generation is back in session.
BUILDING & GROUNDS
Mark Oehmke will be getting prices for gutter covers for the main library.
LONG RANGE PLANNING
No Report
POLICY COMMITTEE
An Investment Policy is needed. The Policy Committee to meet before next month.
UNFINISHED BUSINESS:
The library board discussed the security gate agreement. The contract is $971.00 per year. A new gate costs between $8000.00 and $9,000.00. A service call for a gate without a contract is $200.00 for a service call and $200.00 per hour labor plus parts.
NEW BUSINESS:
As stated in the director’s report Centralia Library and Irvington Library are now eligible for seven computers from the Gates Foundation Grant.
MOTION: Motion by Pacey to accept the conditions of the Gates Foundation Grant. Seconded by Garrison and passed by roll call vote.
Meeting adjourned at 5:17 p.m.
