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August 09 Board Minutes
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Minutes from the August 19th Board Meeting
CENTRALIA REGIONAL LIBRARY DISTRICT
REGULAR BOARD MEETING
August 19, 2009
PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, August 19, 2009. The August Regular Board Meeting was called to order by Vice-President Pacey.
MEMBERS PRESENT: Allen, Garrison, Loomis, Pacey, and Paine
MEMBERS ABSENT: Beasley and Oehmke
OTHERS PRESENT: Joyce Jackson and Terri Rogers
MINUTES: Motion by Paine to approve the minutes of the July 16, 2009 Regular Board Meeting. Seconded by Allen and passed by roll call vote with.
BILLS: Motion by Garrison to pay the bills in the amount of $41,811.45. Seconded by Paine and passed by roll call vote.
REPORT OF THE DIRECTOR: See attached.
In addition: The Gates Symposium will be October 21st and 22nd in Decatur. Pacey volunteered to represent the board at the workshop.
Sandoval Branch Library hours were discussed. Cora Oehmke, Village of Sandoval representative was unable to attend. Jackson explained that the village is upset over the cut in branch hours and not being open of an evening. Jackson has spoke to Mary O’Neill about changing the hours so the branch library is open on Wednesday evening. Jackson called Marion County Clerk to get the amount that the village residents pay on taxes to the library district. Jackson gave the library board a copy of a worksheet that has revenue and expenditures for Sandoval Branch Library. The expenditures are in excess of the revenue. Shawnee Library System was unable to retrieve statistics on how many Sandoval residents use the main library.
The library may look at applying for two separate construction grants, one for renovations and one for an addition. Jackson said there may be a requirement that the library meet ADA standards on just doing renovations to the old part of the building.
MANAGEMENT TEAM REPORT: See attached.
REPORT OF THE PRESIDENT: No Report
COMMITTEE REPORTS:
FINANCE/PERSONNEL
The Finance Committee met with the Management Team to discuss the proposed budget adjustments.
MOTION: Motion by Pacey to go into closed session at 5:00 p.m. to discuss Personnel. Seconded by Paine and passed by roll call vote.
MOTION: Motion by Pacey to return to regular session at 5:30 p.m. Seconded by Allen and passed by roll call vote.
CONTRIBUTIONS/COMMUNITY RELATIONS
No Report
BUILDING & GROUNDS
No Report
LONG RANGE PLANNING
No Report
POLICY COMMITTEE
No Report
UNFINISHED BUSINESS:
None
NEW BUSINESS:
The Budget and Appropriation Ordinance Hearing was held. No one from the public was present.
MOTION: Motion by Pacey to adopt the Budget and Appropriations Ordinance # 09-005 as presented. Seconded by Garrison and passed by roll call vote.
The Annual Report was presented for approval. Linda Garrison and Mike Loomis’ e-mail addresses will be changed on the report before it is filed with the state and the system. In review of the report it was noted that annual attendance was up by 18 patrons, circulation increased with the largest increase in videos and DVDs.
MOTION: Motion by Allen to approve the Annual Report as corrected. Seconded by Paine and passed by roll call vote.
The library board discussed the questions and answers to the Per Capita grant application. Discussion was held on laws and policies. Jackson reported on the policies which need to be changed.
Jackson received a bid of $2,100.00 from Howell Paving to seal and stripe the parking lot at the main library. The lot will need to be closed for 24 hours to let the sealer cure. Then they will stripe it.
MOTION: Motion by Allen to hire Howell Paving to seal the parking lot. Seconded by Garrison and passed by roll call vote.
The Management Team met with the Finance Committee concerning phase II budget adjustments. The committee was presented with a list of suggested adjustments. The library’s Per capita Grant has been cut 16%, Shawnee Library System took a 16% cut from the state which totals over $230,000.00. Shawnee may start charging for services which have been free in the past. Phase II was presented to the library board for approval beginning September 1, 2009.
MOTION: Motion by Paine to approve phase II budget adjustments as presented. Seconded by Pacey and passed by roll call vote.
Jackson asked the library if all unspecified donations and memorials the library receives beginning July 1, 2009 be allocated towards matching funds for the Gates Foundation Grant.
MOTION: Motion by Allen to approve allocating donations and memorials to the Gates Foundation Grant Matching Fund. Seconded by Garrison and passed by roll call vote.
Meeting adjourned at 6:25 p.m.
