March 09 Board Minutes

MEMBERS PRESENT: Allen, Beasley, Garrison, Loomis, and Oehmke

MEMBERS ABSENT: Pacey and Paine

OTHERS PRESENT: Joyce Jackson and Terri Rogers

MINUTES: Motion by Beasley to approve the minutes of the February 25, 2009 Regular Board Meeting as corrected. Seconded by Allen and passed by roll call vote with Garrison and Oehmke abstaining.

President Loomis would like for the bookkeeper to remove the account numbers from check history. Loomis commented that it would cost less if the library purchased the Wall Street Journal online. Jackson explained that the library has several patrons who use the paper copy and would not go online to view it. Jackson explained that the check to the Village of Sandoval included 4 months of utility bills for Sandoval Branch Library. It was discussed that unplugging the computers at night may save on the utility bills. The Cricut which was purchased with PNG funds is a die-cut machine which will be used in upcoming PNG workshops.

BILLS:  Motion by Beasley to pay the bills in the amount of $49,872.68. Seconded by Oehmke and passed by roll call vote.

REPORT OF THE DIRECTOR: See attached.

In addition: The heating/cooling unit on East side of the main building has been repaired. The gutters have been cleaned.

The Women of the Moose donated $200.00 to the library for materials.

I will be attending the Shawnee Library System library director’s meeting next week.

In reviewing the February statistics usage is up in all three areas.

Jackson is on the committee to find a new automation system for Shawnee Library System. The committee will be meeting next week to discuss plans and options for a new system.

MANAGEMENT TEAM REPORT: See attached.

REPORT OF THE PRESIDENT:

President Loomis reported that Mark Paine will be setting up a meeting with our State Representative to discuss the library’s building addition.

COMMITTEE REPORTS:

FINANCE/PERSONNEL

The Treasurers Report was discussed. Revenue is down for the year. Jackson will look at the projected income for the remainder of the year and how to cut cost.

CONTRIBUTIONS/COMMUNITY RELATIONS

No Report

BUILDING & GROUNDS

In order for the library to expand the land lease with the City of Centralia for its building expansion the city council will have to vote on it. President Loomis will contact the mayor of Centralia to set up a meeting about the acquisition of the additional land.

MOTION: Motion by Oehmke to request extra land from the City of Centralia for the proposed expansion. Seconded by Garrison and passed by roll call vote.

LONG RANGE PLANNING

No Report

POLICY COMMITTEE

Garrison will set up a meeting with Paine to work on an Investment Policy for the library.

UNFINISHED BUSINESS:

The Audit Report was presented to the library board for approval.

MOTION:  Motion by Allen to accept the Audit Report. Seconded by Beasley and passed by roll call vote.

NEW BUSINESS:

Jackson informed the library board that the service agreement for the security gate will expire in June. A one year service agreement will be $971.00. There is not enough money in the building fund to pay for this agreement at the present time. Jackson will check with 3M to see if payment can be made after July 1, 2009.

The library has received word that Sandoval and Hoffman are eligible for funds to purchase computers through the Gates Foundation. The library would have to match these funds with new money for the computers. Phase I will be a 25% match for 3 computers and Phase II will be a 50% match. There will be a workshop in the fall which one board member will be required to attend. The Gates foundation will pay for expenses to attend the workshop.

MOTION:  Motion by Beasley to pursue the Gates Foundation Grant. Seconded by Allen and passed by roll call vote.

Jackson received a bid of $890.00 from Foster Roofing to install ice breaks on the back part of the main building. It is possible that the damage to the heating/cooling unit was caused from ice falling off the roof. The library board has decided to postpone making a decision on this project until fall.

Oehmke will check on leaf covers for the gutters.

Meeting adjourned at 5:30 p.m.