June 10 Board Minutes

CENTRALIA REGIONAL LIBRARY DISTRICT

REGULAR BOARD MEETING

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, June 16, 2010.  The June Regular Board Meeting was called to order by President Loomis. 

MEMBERS PRESENT: Allen, Beasley, Loomis, Oehmke, and Paine

MEMBERS ABSENT: Garrison and Pacey

OTHERS PRESENT: Joyce Jackson and Terri Rogers

MINUTES: Motion by Beasley to approve the minutes of the May 19, 2010 Regular Board Meeting. Seconded by Oehmke and passed by roll call vote. 

Check # 28759 to Kevin Heim for the Summer Reading Program was added to check history. The total of bills paid is $43,778.51. 

BILLS:  Motion by Paine to pay the bills in the amount of $43,778.51. Seconded by Beasley and passed by roll call vote.  

REPORT OF THE DIRECTOR: See Attached

MANAGEMENT TEAM REPORT: See Attached

REPORT OF THE PRESIDENT:

The library board was presented with a sample letter and financial statement to Mayor Kretzer for review. Jackson was given permission to send the letter and financial statement to the mayor.

The library board reviewed an informational sheet on Sandoval Library. The sheet contained questions and answers to help the community of Sandoval understand library procedures and finances.  

COMMITTEE REPORTS:

FINANCE/PERSONNEL          

The library board reviewed the Treasurer’s Report. The library staff has done a good job keeping to the budget.            

CONTRIBUTIONS/COMMUNITY RELATIONS

The library received a total of $420.00 in memory of Cecile Amason. The memorials were designated to be used for the children’s department.

BUILDING & GROUNDS

There is a light burnt out at Sandoval Branch Library. Oehmke volunteered to change it.

Jackson will wait until fall to rent a dumpster to clean the basement. Oehmke will purchase some cleaner for mold and mildew to be used in the basement. 

LONG RANGE PLANNING

No Report

POLICY COMMITTEE          

The library needs a stock gift policy.

UNFINISHED BUSINESS:

None  

NEW BUSINESS:

The library board was presented with the Prevailing Wage Ordinance #10-001 for approval.

MOTION: Motion by Beasley to adopt Ordinance #10-001. Seconded by Oehmke and passed by roll call vote.

Meeting Date Ordinance #10-002 was presented to the library board for approval.

MOTION: Motion by Paine to adopt Ordinance #10-002. Seconded by Oehmke and passed by roll call vote.

The library board was presented with a letter to keep the Non-Resident Fees at $100.00 per family for fiscal year 2010-2011. 

MOTION: Motion by Beasley to approve the $100.00 fee for non-resident cards. Seconded by Paine and passed by roll call vote. 

The Working Budget was presented to the Library board for approval. It is projected that there will be a 15% decrease in Replacement Tax for the upcoming year. The Finance Committee has recommended that the library wait on pay raises for the staff until the library knows more about the finances. Three employees will see an increase due to minimum wage increasing to $8.25. 

The new health insurance plan will change to a deductible for the full time employees. The full time employees will pay for their dental and eye glass insurance. 

MOTION: Motion by Oehmke to adopt the Working Budget as presented. Seconded by Beasley and passed by roll call vote. 

It was recommended to keep the closed session minutes closed. 

MOTION:  Motion by Oehmke to keep the closed session minutes closed. Seconded by Beasley and passed by roll call vote. 

The health insurance plan from Blue Cross/Blue Shield was presented for approval. In order to keep the cost of the premiums down, it was recommended that the library board approve a plan with a deductible. The full time staff will pay for dental and eye glass insurance.  

MOTION:  Motion by Oehmke to approve the health insurance plan as presented. Seconded by Paine and passed by roll call vote. 

The library board was presented with an audit proposal form Centralia Business Services. The proposal is for $3,100.00, and increase on $100.00 from last year. 

MOTION: Motion by Oehmke to accept the audit proposal as presented. Seconded by Allen and passed by roll call vote. 

Jackson informed the library board that the microfilm machine is broken. It will cost $90.00 for travel and $150.00 per hour labor to have a repair man fix it. The board agreed that it needs to be repaired.  

The library board was presented with two bids for tuck pointing the main library building. Beaver Masonry had a bid not to exceed $12,000.00 and Nehrt Masonry had a bid of $2,800.00. 

MOTION: Motion by Oehmke to accept the bid from Nehrt Masonry. Seconded by Paine and passed by roll call vote.

Meeting adjourned at 5:30 p.m.