Centralia Regional Library District

Board of Trustees Meeting

April 16, 2008

PLACE OF MEETING: The Centralia Regional Library District Board of Trustees met at 4:30 p.m. in the second-floor Teen Room at the Main Library in Regular Session on Wednesday, April 16, 2008.  The April Regular Board Meeting was called to order by President Loomis.

MEMBERS PRESENT:  Beasley, Garrison, Loomis, Oehmke, and Pacey

MEMBERS ABSENT:    Allen and Smallwood        

OTHERS PRESENT:     Joyce Jackson and Cora Oehmke

MINUTES: Motion by Pacey to approve the minutes of the March 19, 2008 regular Board Meeting. Seconded by Beasley and passed by roll call vote with Oehmke abstaining.

Check #27304 was voided due to a duplicate check to Centralia Sentinel for $159.60 and check 27310 to Kaskaskia College was voided due to incorrect amount.

BILLS:  Motion by Oehmke to pay the bills in the amount of $39,945.55. Seconded by Garrison and passed by roll call vote.

REPORT OF THE DIRECTOR:

See attached.

In addition: Rita Lewis attended Library Day in Springfield. The events were cancelled due to rain. She did speak to Senator Jones. Overall she felt the day was a disappointment.

Jackson has received three compliments on the staff and how helpful they have been.

Jackson reviewed her meetings with the TIF Review Board. The review board will meet yearly to review the different TIF districts within Centralia.

The architect was here to take pictures and he discovered a problem with the storm trap out back. It needs to be cleaned out and the drains need to be located.

Glennys Hollingsead’s daughter passed away. I sent a plant to Glennys from the board and staff.

Phil Lenzini will be at the Rend Lake Marketplace on May 20^th. Shawnee Library is sponsoring this event. There will be a $25.00 charge to libraries attending this event.

MANAGEMENT TEAM REPORT:

See attached.

REPORT OF THE PRESIDENT:

No Report

COMMITTEE REPORTS:

FINANCE/PERSONNEL

The library has received the final distribution of property tax money from Marion County and Washington County.

The library received the Per-Capita Grant.

Jackson presented the board with an explanation to what is covered by insurance under the “Employee Practices Policy”. The board will review this at a later date.

CONTRIBUTIONS/COMMUNITY RELATIONS

BUILDING & GROUNDS

The inter-governmental agreement with Sandoval was not approved by the Sandoval Village Board. Cora Oehmke (representing Sandoval Village) spoke about the village board having concerns that the Simpson Building was purchased with TIF funds and the library wanting to remove walls in the building. The village would like to know if the library would be interested in purchasing the building. Cora informed the board that the air conditioning at Sandoval Branch Library building would be fixed. It was suggested that the library board meet with the Sandoval Village Board to discuss this issue. Jackson gave the library board a list of revenue and expenses for Sandoval Branch Library. The list needs to have insurance and social security costs added to it. Pacey suggested a survey of Sandoval Library patrons on their feelings about the library and its services. The condition of the Simpson Building was discussed. A meeting will be scheduled with Sandoval and the Library Building Committee when Bill Smallwood is available.

LONG RANGE PLANNING

The architect recommends that the library not place a basement under the new
addition. There is a drainage problem which will cause the basement to eventually
leak.

POLICY COMMITTEE

Jackson has received numerous responses from other library directors on their policy to close the library during bad weather. Jackson suggested the policy committee meet at a later date to discuss a policy for our library.

UNFINISHED BUSINESS:

None

NEW BUSINESS:

Thyme to Garden has volunteered to plant flowers around the sign, the flagpole, and a vine around the tree in the parking lot.

ADJOURNED:

Meeting adjourned at 5:37 p.m.